Bids and Tenders

Three people looking at a plan

On this page

  1. Summary of Intended Procurement 
  2. Open bids and tenders
  3. Purchasing division
  4. Closed bids and tenders

Summary Notice of Intended Procurement 2025

Public Works Department

The following documents will be available by end of March 2025.

  1. Supply and delivery of winter sand
  2. Grass Cutting and Trimming (postponed to 2027)
  3. Supply and delivery of a Backhoe Loader
  4. Supply and delivery of a Loader
  5. Supply and delivery of Fuel
  6. Engineering services for Vankleek Hill SPS2 Forcemain Project
  7. Installation of Sidewalks and Mountable Curbs

Fire Department

  1. Supply and delivery of a Pumper for Vankleek Hill Station
  2. Supply and delivery of a Pumper for L’Orignal Station

Joint Procurement with the United Counties of Prescott and Russell

  1. Hot mix paving and related road rehabilitation works
  2. Line painting

Visit the United Counties of Prescott and Russell website for more information on the joint procurement.

Joint Procurement with the Alfred-Plantagenet Municipality

  1. Liquid dust suppressant

Visit Alfred-Plantagenet website for more information on the joint procurement.

Joint Procurement with the Nation Municipality, the City of Clarence-Rockland and the Township of Alfred-Plantagenet

  1. Website Design, Development, and Hosting Services

Visit the Nation Municipality website for more information on the joint procurement.

 Open 2025 Bids and Tenders

 Purchase of Fire Trucks (Sole Source)

The Township of Champlain intends to purchase two pumper fire trucks from Thibault Fire Trucks through a sole-source procurement process.

This acquisition is being treated as an emergency purchase under Section 5.21 of the Township’s Procurement Policy for the following reasons:

  1. Cost Risks Due to Trade War: Issuing a public tender at this time may lead to significantly increased costs due to current global trade uncertainties. These increases could result in tax hikes for residents who are already dealing with the rising cost of living.
  2. Supply Chain Disruptions: The global trade war, particularly involving the United States, poses a risk of disrupting the Canadian supply chain. Delays in acquiring fire trucks could affect the Township’s emergency response capacity.
  3. Non-Guaranteed Pricing: Even with a public RFT process, vendors are likely to include escalation clauses to protect against unpredictable price increases, meaning costs would not be guaranteed and could still rise substantially.

Potential suppliers who wish to challenge this sole-source procurement must contact the Township within ten (10) business days from the date of this notice. Suppliers must:

  • Have equivalent pumper trucks currently in inventory (this is an immediate purchase; we are not seeking custom-built units).
  • Provide trucks of equal or greater quality. Lower-tier models will not be considered.
  • Submit a detailed proposal with specifications that match those of the trucks intended for purchase.

Interested suppliers can click the following links to view the specifications and images of the trucks under consideration:

All inquiries and submissions must be sent to: ghislain.pigeon@champlain.ca

Purchasing Division

The Purchasing Division of our Finance Department is responsible for the procurement of goods, services and construction in the Township.

Their duties are to:

  • Provide fair, open and transparent bid opportunities to contractors and suppliers
  • Acquire goods and services as economically as possible through price, quality and delivery
  • Work with the core values of the Corporation and in an ethical, professional and accountable manner

Memberships of the Purchasing Division

Purchasing staff maintain a membership and follow the ethics of these associations in their duties:

Champlain Township intends to participate in one or more procurements conducted by Local Authority Services (LAS) between January and December of the current calendar year. For further information and access to LAS request for proposal (RFP) notices, please review the website at About LAS | LAS

Champlain Township intends to participate in one or more procurements conducted by Canoe Procurement Group of Canada between January and December of the current calendar year. For further information and access to the Canoe request for proposal (RFP) notices, please review the website at Bids and Tenders - Canoe

Closed 2025 Bids and Tenders

Supply and Delivery of Winter Sand
 Request for quotation No. PWT2025-04

Closing Date: Wednesday, April 16, 2025, at 2:00 p.m.

Status: Closed

The Township of Champlain is requesting bids from qualified contractors for supply and delivery of winter sand.

Installation of Sidewalks and Mountable Curbs
 Request for quotation No. PWT2025-04

Closing Date: Wednesday, April 16, 2025, at 2:00 p.m.

Status: Closed

The Township of Champlain is requesting bids from qualified contractors for supply and delivery of winter sand.

Website Redesign, Implementation, Hosting and Technical Support Services
 Request for Proposal No. RFP-COM-01-2025

Closing Date: Tuesday, March 18, 2025, at 11 a.m.

Status: Closed

The Nation Municipality, the Township of Champlain, the Township of Alfred and Plantagenet, and the City of Clarence-Rockland are seeking proposals from qualified proponents to provide website redesign, implementation, hosting, and technical support services to each Corporation as set out in this Request for Proposal.

Vankleek Hill SPS2 Forcemain Replacement
 Request for Proposal No. RFP-PW-2025-01

Closing Date: Thursday, March 20th, 2025, at 3:00 p.m.

Status: Closed

The Township of Champlain is seeking proposals from qualified Engineering Firms for the Vankleek Hill SPS2 Forcemain Replacement.

Supply and Delivery of a Backhoe Loader
Request for tender No. PWT2025-01

Closing Date: Wednesday, March 5, 2025, at 2:00 p.m.

Status: Closed

The Township of Champlain is requesting bids from qualified equipment suppliers for the supply and delivery of a backhoe loader.

 Supply and Delivery of a Loader
Request for tender No. PWT2025-02

Closing Date: Wednesday, March 12, 2025, at 2:00 p.m.

Status: Closed

The Township of Champlain is requesting bids from qualified equipment suppliers for the supply and delivery of a loader.

Closed 2024 Bids and Tenders

 Insurance Broker Services 5-Year Contract

Request for Proposal No. CLK -2024-01
Closing Date: Friday, August 9, 2024, at 11 a.m.
Status: ClosedThe Township of Champlain requires the services of a qualified and competent independent brokerage firm to provide insurance and risk management services (the “Services”) to the Township of Champlain. The Township is accepting proposals for Insurance Broker Services for a term of five years with the Insurance Broker being capable of representing the Township’s risk to the commercial insurance industry and achieving favourable rates of insurance on a consistent basis; and providing risk management services that increase the Township’s ability to effectively and efficiently manage its exposure to risk.

Consultation Services for a Parks and Recreation Master Plan 

Request for Proposal No. RFP-REC-2024-1 

Closing date: Friday, August 2, 2024 at 11 a.m.

Status: Closed

The Township of Champlain requires the services of a qualified and competent consulting firm to undertake the completion of a Parks and Recreation Master Plan to harmonize recommendations from other integral Township documents and create a vision for the future of the managed public spaces.

Supply and Delivery of Crushed Rock and Granulated (Quarried) 3 -Year Contract
Request for quotation No. PWT2024-01

Closing Date: Wednesday, April 10, 2024, at 3:00 p.m.

Status: Closed

The Township of Champlain is requesting bids from qualified contractors for supply and delivery of Crushed Rock and Granular (Quarried).

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