Deputy Treasurer

The Role at a Glance

The Deputy Treasurer plays a vital role in supporting the Treasurer while driving the financial operations of the municipality. You'll ensure critical functions—including payroll, tax receipts, and tax billing—run seamlessly and on schedule. As a trusted leader, you'll supervise, train, and mentor our finance support team, stepping into the Treasurer's responsibilities when needed. This is a position where your financial expertise, organizational skills, and leadership directly impact municipal operations and community trust.

What you will do

As Deputy Treasurer, you will be a cornerstone of our Finance Department. You will be trusted to:

Financial Reporting

• Prepare and record journal entries in the general ledger
• Reconcile general ledger accounts and sub-ledgers on a monthly basis
• Assist the Treasurer with budget estimate preparation and validate transactions against proper expenditure codes
• Complete HST reporting for the Township
• Support the annual audit process and assist with grant applications and follow-up reporting
• Administer the tile drainage loan program

Supervision of Staff

• Participate in HR functions — training, supervision, performance evaluation, and attendance management per Municipal policies
• Assist with water and sewer billing (regular billing, final billing, pre-authorized payments), ensuring all monies are collected and inquiries responded to promptly
• Verify and authorize tax and water/sewer certificates
• Manage the full municipal taxation process: collector’s roll, tax bills, reminder notices, tax write-offs, adjustments, and changes to accounts (ownership, address, mortgage, pre-authorized payments)
• Ensure all A/P, A/R, and payroll functions are performed properly — including coding verification for all accounts payable (EFT and pre-authorized)
• Verify and approve all payrolls and remittances; transmit payrolls electronically and file reports for EHT, WSIB, OMERS, and Receiver General
• Supervise the Payroll Clerk in issuing T4s and Records of Employment, including file transmission

Regulatory, Compliance & Policy

• Ensure all expenditures comply with Municipal policies
• Maintain the corporate tangible capital asset inventory using dedicated software
• Collaborate with asset-owner departments to keep technical information current in the asset management plan
• Oversee financial record retention in compliance with requirements
• Assist with developing and implementing departmental policies, procedures, and by-laws, ensuring effective financial controls are in place

Additional Responsibilities

• Arrange and manage all banking services for the Township
• Together with the Treasurer, oversee and configure accounting systems, account structures, and security and financial settings
• Attend meetings from time to time as required
• During declared or undeclared emergencies, be available to work irregular hours and perform assigned tasks
• Fulfill the Treasurer’s duties in their absence.

Who You Will Work With

You’ll be part of a collaborative finance team and will build strong relationships across the organization:

• The Treasurer — your direct supervisor and strategic partner;
• A dedicated team of 4 finance support staff whom you will supervise, train, and mentor
• Payroll, A/P, A/R, and water/sewer billing clerks who rely on your guidance and approval
• Asset-owner departments across the municipality who contribute to the asset management plan
• External auditors, banking representatives, and provincial regulatory bodies
• Members of the public and internal staff who have inquiries related to tax, water/sewer, and financial matters.

What You’re Good At

You bring a strong combination of technical expertise and interpersonal skill to everything you do. You’re recognized for:

• Excellent oral and written communication, interpersonal, and public relations skills — and you’re fully bilingual (English and French)
• Strong leadership and the ability to manage, mentor, and inspire a team
• Thorough knowledge of generally accepted accounting principles (GAAP), financial reporting, and the municipal budgetary process
• A high level of initiative and independent judgment, with the confidence to work with minimal supervision in a confidential environment
• Advanced proficiency in Microsoft Office Suite and accounting/financial software
• A solid understanding of relevant legislation, policies, and municipal regulations
• A collaborative spirit when working across departments to align financial data and asset management.

What You Bring

The ideal candidate will have:

Education & Experience

• A university degree in accounting, finance, or a related discipline — or an equivalent combination of education and relevant work experience
• Five (5) or more years of progressive experience in an accounting environment
• Experience in municipal government is considered a strong asset

Key Competencies

• Bilingualism (English and French) — required
• Strong knowledge of GAAP, financial reporting standards, and municipal budgeting processes
• Demonstrated leadership — you have supervised, trained, and evaluated staff before
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (VADIM or equivalent)
• Sound judgment and discretion when working in a confidential environment
• Familiarity with relevant legislation, including municipal, payroll, and taxation regulations (HST, EHT, WSIB, OMERS) 
• Satisfactory Police Criminal Record Check and Credit Check are conditions of employment

What You Can Expect

We value the expertise you bring and are committed to making this a fulfilling place to build your career:

• This is a full-time, regular position with 37.5 hours per week (Monday to Thursday 8:00 a.m.–4:30 p.m. and Friday 8:00 a.m.–2:00 p.m.), in a supportive municipal environment
• Competitive compensation ranging from $82,134 to $97,949 annually, based on your qualifications and experience
• Meaningful work contributing directly to the Champlain community
• Professional variety across financial reporting, payroll, compliance, asset management, and taxation
• Leadership opportunities to mentor and shape a dedicated finance team
• A dynamic role with regular cross-departmental collaboration in a focused office environment at City Hall
• Clear direction from the Treasurer with autonomy to manage your work and team
• A bilingual workplace where communication skills and cultural fluency are valued
• Training, onboarding, and support to ensure your success, with organizational flexibility during emergencies
• Trust and respect for handling sensitive financial information with discretion

How to Apply

Please submit your application including a cover letter highlighting your relevant experience and qualifications, and a detailed resume.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Deadline: August 16, 2026, or until filled